Fund Administration

Core services are highlighted as follows:

• Fund Domiciliation
• Legal Services
• Coordination on fund launches, fund mergers, fund liquidations and restructuring
• Regulatory Compliance monitoring
• Custody and safe keeping of assets through our partners
• Fund Accounting
• Record Keeping with shareholder register through our partners
• Maintenance and communication of policies and procedures, coordination of due diligence visits, facilitation of controls certification
• Regulatory and Statutory reporting
• Tax Filing
• Transfer agent
• Investor and Client Reporting, and
• Customer enquiries

We provide an innovative approach with Fund Administration in order to be close to our clients and hereafter are some of the highlights of our key core services.

• Provision of address and registered office
• Reception and administration of mail, fax and phone messages
• Legal compulsory publications and Luxembourg tax returns
• Liaison with Luxembourg supervisory and tax authorities and auditors
• Organization of General Assembly of Shareholders and Board of Directors meetings.

We manage the day-to-day business which allows for the efficient operations on an on-going basis.

Net Asset Value “NAV” calculations are performed in-house.
This allows Adepa to be close to the information in order to be efficient in managing the needs and data of our clients.
The accounting is supported by multi-currency accounting platform with real-time general ledger and full trial balance.
This service entails the following criteria:

• NAV calculations under relevant GAAP,
• Income and expense accruals, including amortization,
• Payment of expenses,
• Reconciliations for cash and position for custodian and broker,
• Maintenance of the accounting book and records,
• Portfolio valuation and corporate actions,
• Performance fee calculation (traditional or sophisticated),
• Distribution, and
• Publication of the NAV information

This is another key attribute for Adepa to perform the accounting in-house. This allows us to be able to better support the needs of our clients by being close to the numbers.

The main areas of our investor services are divided into 2 functions:

• Investor Center:
  • Client Management
    • Client key contact
    • KYC process – Investor identification
    • Document collection & storage
    • Client investment profile
    • Contract generation
    • Client facility management
  • Regulation
    • Tax reporting to Local Authorities
  • Business Operations
    • Client order management
    • Compliance order check
    • Order confirmation management
• Fund Shareholder Register
  • AML checks on investors’ profiles
  • Client due diligence
  • Subscriptions & redemptions
  • Outstanding shares
  • Investor Register maintenance
  • Account statements by the investor and/or distributor, on a periodic or ad-hoc basis
  • Corporate secretary for exercising voting rights
  • Reporting and sub-registrar delegation

• Managing the legal set-up of the vehicle throughout the entire process from drafting of documents to receiving final approval from the central authority.
• This is one of the key areas where our clients see immediately the hands-on approach taken and one-stop-shop solution provided where we take our client on an experience throughout the entire set-up process together.

We administer funds within the scope of the UCITS and AIFMD frameworks and managing investment strategies that include

• Deposits
• Derivative funds – CTAs
• Distressed assets
• ETFs
• Funds of funds
• FX Funds
• Guaranteed
• Life Settlements
• Long/Short
• Microfinance
• Money market funds
• Private Equity
• Real Estate
• Shares, fixed income, mixed, etc.
• Socially responsible investments